22 Other Ways to Say “Please Sign and Return”
When you’re dealing with documents that require a signature, conveying the message to “Please Sign and Return” is a standard practice.
To maintain professional communication and clarity, it’s essential to phrase your request politely and clearly.
Here are 22 alternative ways to request someone’s signature on a document and its prompt return.
Formal and Explicit Requests
- Kindly affix your signature and revert
- Example: Kindly affix your signature to the enclosed document and revert at your earliest convenience.
- Explanation: This phrase maintains formality and explicitly instructs the recipient on the next steps.
- Please execute and return the enclosed document
- Example: Please execute and return the enclosed document in the self-addressed envelope provided.
- Explanation: Often used in legal and business contexts, this language is formal and indicates the need for action on a document.
- Your signature and prompt return are required
- Example: Your signature and prompt return of the attached form are required to complete the process.
- Explanation: This statement emphasizes the importance of both signing and quickly returning the document.
Polite and Professional Invitations
- I invite you to sign and send back the document
- Example: I invite you to sign and send back the document at your earliest convenience.
- Explanation: This conveys a polite request that acknowledges the recipient’s willingness to comply.
- We request your signature and return of the document
- Example: We request your signature and return of the document to proceed with the next steps.
- Explanation: This is a respectful way of asking for the recipient’s cooperation in a business matter.
- Please authorize and dispatch the necessary paperwork
- Example: Please authorize and dispatch the necessary paperwork to the address below.
- Explanation: ‘Authorize’ and ‘dispatch’ are formal terms indicative of signing and returning documents.
Direct but Courteous Instructions
- Sign and return at your earliest convenience
- Example: Please sign and return the document at your earliest convenience.
- Explanation: This line directly asks for the return of the signed document but leaves room for the receiver to choose a convenient time.
- Endorse and forward the attached form
- Example: Kindly endorse and forward the attached form to our office.
- Explanation: A slightly more direct request, using “endorse” as a synonym for “sign.”
- Please acknowledge receipt, sign, and resend
- Example: Please acknowledge receipt, sign, and resend to us straightaway.
- Explanation: This not only asks for the signature but also asks the recipient to confirm that they’ve received the document.
Collaborative and Cooperative Requests
- We seek your cooperation in signing and returning
- Example: We seek your cooperation in signing and promptly returning the attached files.
- Explanation: This request emphasizes the need for collaboration and timely action.
- Your collaboration in signing and returning is appreciated
- Example: Your collaboration in signing and returning the contract at your earliest convenience is greatly appreciated.
- Explanation: A collaborative tone can soften the request, making it feel more like a partnership effort.
- We would value your prompt signature and return
- Example: We would value your prompt signature and return of the documents included.
- Explanation: Expressing value for the recipient’s action reinforces the mutual benefits of a timely response.
Concise and Simple Reminders
- Please return the signed copy
- Example: Once signed, please return a copy to the address provided.
- Explanation: This is a basic and straightforward reminder that doesn’t delve into unnecessary details.
- Sign and resend, please
- Example: Could you sign and resend the form, please?
- Explanation: A simple and polite way to remind someone of the required action, suitable for less formal relationships.
- We require your signature back
- Example: We require your signature back on the enclosed agreement.
- Explanation: This phrase makes it clear that the signing is not just requested but needed for the process.
Encouraging Immediate Action
- Urgent: Please sign and return promptly
- Example: Urgent: Please sign and return the documentation promptly.
- Explanation: By prefacing with “urgent,” this sentence conveys the importance of immediacy in the recipient’s action.
- Your immediate attention to signing and returning is requested
- Example: Your immediate attention to signing and returning the attached form is requested.
- Explanation: A more formal way of stressing the urgency without being too demanding.
- Please prioritize signing and returning this document
- Example: Please prioritize signing and returning this document by the end of the week.
- Explanation: Indicates a sense of importance attached to the task, encouraging the recipient to act quickly.
Gentle and Subtle Suggestions
- We would appreciate your signature and subsequent return
- Example: We would appreciate your signature and subsequent return of the enclosed materials.
- Explanation: A gentle and less direct approach that suggests rather than demands the required actions.
- At your convenience, please sign and return
- Example: At your convenience, please sign and return the provided form.
- Explanation: A polite and deferential way to request action without imposing a sense of urgency.
- An endorsed return is kindly solicited
- Example: An endorsed return of the agreement is kindly solicited within the next seven days.
- Explanation: This phrase is a polite and formal way of asking for the document to be signed and sent back within a given time frame.
- Please proceed to sign and dispatch at your earliest
- Example: Please proceed to sign and dispatch the document at your earliest opportunity.
- Explanation: By inviting the recipient to “proceed,” this wording softly prompts the signing and return of the document.
Using these variations can help ensure that your request for a document to be signed and returned is conveyed with the right mix of professionalism, politeness, and urgency for the situation.