22 Other Ways to Say “Please Sign and Return”

When you’re dealing with documents that require a signature, conveying the message to “Please Sign and Return” is a standard practice.

To maintain professional communication and clarity, it’s essential to phrase your request politely and clearly.

Here are 22 alternative ways to request someone’s signature on a document and its prompt return.

Formal and Explicit Requests

1. Kindly affix your signature and revert
   • Example: Kindly affix your signature to the enclosed document and revert at your earliest convenience.
   • Explanation: This phrase maintains formality and explicitly instructs the recipient on the next steps.
2. Please execute and return the enclosed document
   • Example: Please execute and return the enclosed document in the self-addressed envelope provided.
   • Explanation: Often used in legal and business contexts, this language is formal and indicates the need for action on a document.
3. Your signature and prompt return are required
   • Example: Your signature and prompt return of the attached form are required to complete the process.
   • Explanation: This statement emphasizes the importance of both signing and quickly returning the document.

Polite and Professional Invitations

4. I invite you to sign and send back the document
   • Example: I invite you to sign and send back the document at your earliest convenience.
   • Explanation: This conveys a polite request that acknowledges the recipient’s willingness to comply.
5. We request your signature and return of the document
   • Example: We request your signature and return of the document to proceed with the next steps.
   • Explanation: This is a respectful way of asking for the recipient’s cooperation in a business matter.
6. Please authorize and dispatch the necessary paperwork
   • Example: Please authorize and dispatch the necessary paperwork to the address below.
   • Explanation: ‘Authorize’ and ‘dispatch’ are formal terms indicative of signing and returning documents.

Direct but Courteous Instructions

7. Sign and return at your earliest convenience
   • Example: Please sign and return the document at your earliest convenience.
   • Explanation: This line directly asks for the return of the signed document but leaves room for the receiver to choose a convenient time.
8. Endorse and forward the attached form
   • Example: Kindly endorse and forward the attached form to our office.
   • Explanation: A slightly more direct request, using “endorse” as a synonym for “sign.”
9. Please acknowledge receipt, sign, and resend
   • Example: Please acknowledge receipt, sign, and resend to us straightaway.
   • Explanation: This not only asks for the signature but also asks the recipient to confirm that they’ve received the document.

Collaborative and Cooperative Requests

10. We seek your cooperation in signing and returning
    • Example: We seek your cooperation in signing and promptly returning the attached files.
    • Explanation: This request emphasizes the need for collaboration and timely action.
11. Your collaboration in signing and returning is appreciated
    • Example: Your collaboration in signing and returning the contract at your earliest convenience is greatly appreciated.
    • Explanation: A collaborative tone can soften the request, making it feel more like a partnership effort.
12. We would value your prompt signature and return
    • Example: We would value your prompt signature and return of the documents included.
    • Explanation: Expressing value for the recipient’s action reinforces the mutual benefits of a timely response.

Concise and Simple Reminders

13. Please return the signed copy
    • Example: Once signed, please return a copy to the address provided.
    • Explanation: This is a basic and straightforward reminder that doesn’t delve into unnecessary details.
14. Sign and resend, please
    • Example: Could you sign and resend the form, please?
    • Explanation: A simple and polite way to remind someone of the required action, suitable for less formal relationships.
15. We require your signature back
    • Example: We require your signature back on the enclosed agreement.
    • Explanation: This phrase makes it clear that the signing is not just requested but needed for the process.

Encouraging Immediate Action

16. Urgent: Please sign and return promptly
    • Example: Urgent: Please sign and return the documentation promptly.
    • Explanation: By prefacing with “urgent,” this sentence conveys the importance of immediacy in the recipient’s action.
17. Your immediate attention to signing and returning is requested
    • Example: Your immediate attention to signing and returning the attached form is requested.
    • Explanation: A more formal way of stressing the urgency without being too demanding.
18. Please prioritize signing and returning this document
    • Example: Please prioritize signing and returning this document by the end of the week.
    • Explanation: Indicates a sense of importance attached to the task, encouraging the recipient to act quickly.

Gentle and Subtle Suggestions

19. We would appreciate your signature and subsequent return
    • Example: We would appreciate your signature and subsequent return of the enclosed materials.
    • Explanation: A gentle and less direct approach that suggests rather than demands the required actions.
20. At your convenience, please sign and return
    • Example: At your convenience, please sign and return the provided form.
    • Explanation: A polite and deferential way to request action without imposing a sense of urgency.
21. An endorsed return is kindly solicited
    • Example: An endorsed return of the agreement is kindly solicited within the next seven days.
    • Explanation: This phrase is a polite and formal way of asking for the document to be signed and sent back within a given time frame.
22. Please proceed to sign and dispatch at your earliest
    • Example: Please proceed to sign and dispatch the document at your earliest opportunity.
    • Explanation: By inviting the recipient to “proceed,” this wording softly prompts the signing and return of the document.

Using these variations can help ensure that your request for a document to be signed and returned is conveyed with the right mix of professionalism, politeness, and urgency for the situation.