20 Other Ways to Say “Please Let Me Know Your Availability”
Formal / Professional Context:
- Could you inform me of your available times for a discussion?
- Example: “In anticipation of our strategic planning session, could you inform me of your available times for a discussion?”
- Explanation: This formal request is suitable in professional settings, seeking to schedule a conversation without presuming availability.
- I would appreciate it if you could share your upcoming availability.
- Example: “To facilitate the scheduling of our review meeting, I would appreciate it if you could share your upcoming availability.”
- Explanation: Here, appreciation is expressed in advance, which is courteous and fitting for formal interactions.
- Please advise on when you are free to meet.
- Example: “Kindly review your calendar and please advise on when you are free to meet.”
- Explanation: This phrase carries an air of formality, implying the need for professional scheduling.
Casual / Informal Context:
- When are you around to get together?
- Example: “Next week is looking pretty open for me; when are you around to get together?”
- Explanation: It’s an informal way of asking for someone’s availability, perfect for casual meet-ups or social gatherings.
- Can you shoot me your free times?
- Example: “Hey, I’m trying to organize a group hangout—can you shoot me your free times?”
- Explanation: This laid-back approach suggests a degree of familiarity and informality, often used between friends.
- What days work best for you?
- Example: “We should grab coffee soon. What days work best for you?”
- Explanation: This is a friendly, straightforward question about availability without being too formal.
Direct / Straightforward:
- When do you have time to meet?
- Example: “We need to go over these budget reports together. When do you have time to meet?”
- Explanation: It’s a direct and matter-of-fact approach to finding a common time for a meeting or discussion.
- Provide me with a time that suits you.
- Example: “Please review the project proposal at your earliest convenience and provide me with a time that suits you for feedback.”
- Explanation: This is a clear directive to ask for a suitable time, assuming a level of urgency.
- Are you available [date/time]?
- Example: “We need to resolve this issue quickly. Are you available Thursday at 3 PM?”
- Explanation: By suggesting a specific date and time, you’re seeking a yes-or-no answer, which is efficient and direct.
Considerate / Polite:
- May I know your availability?
- Example: “Our team values your insight, may I know your availability for a brief discussion?”
- Explanation: This question is polite and shows respect for the other person’s schedule.
- Would it be possible for you to let me know when you are free?
- Example: “In order to ensure your concerns are addressed, would it be possible for you to let me know when you are free?”
- Explanation: The phrase is considerate and seeks the other’s convenience while discussing potential meeting times.
- At your convenience, could you indicate a good time to connect?
- Example: “At your convenience, could you indicate a good time to connect regarding the project updates?”
- Explanation: This request acknowledges the other person’s schedule constraints, courteously asking them to choose a time.
Open-Ended / Flexible:
- I’m open to any time that you suggest.
- Example: “Regarding our book club planning, I’m open to any time that you suggest.”
- Explanation: An open invitation that allows the other person to take the lead in choosing the meeting time.
- Let me know when you have a moment.
- Example: “I’ve got some ideas I’d love to run by you, so let me know when you have a moment.”
- Explanation: This phrase is relaxed and implies flexibility, waiting for the person to find a slot in their busy schedule.
- Your availability would help us coordinate better.
- Example: “In order to set up the team workshop effectively, your availability would help us coordinate better.”
- Explanation: It indicates that the other person’s input is important for logistical planning without imposing a timeframe.
Clarifying / Specific:
- What availability do you have in your calendar for next week?
- Example: “Looking to prepare our presentation, what availability do you have in your calendar for next week?”
- Explanation: Here, you’re asking for specifics which allows for efficient scheduling, focusing on a particular week.
- Can you provide specific dates and times when you are free?
- Example: “For the purposes of our consultation, can you provide specific dates and times when you are free?”
- Explanation: It’s a detailed approach to understanding someone’s schedule, useful for planning around other fixed appointments.
- Do any of these times work for you: [options]?
- Example: “I’m available Monday after 3 PM, all day Wednesday, and Friday morning. Do any of these times work for you?”
- Explanation: By presenting a choice of specific options, you facilitate a quicker decision-making process with clear alternatives.
Reminder / Follow-Up:
- Please confirm a suitable time at your earliest convenience.
- Example: “I’m writing to follow up on our next project phase; please confirm a suitable time at your earliest convenience.”
- Explanation: This phrase is both a reminder and a prompt for a response, suitable in a professional follow-up context.
- I wanted to check in on when you might be free to talk.
- Example: “I wanted to check in on when you might be free to talk about the feedback you received.”
- Explanation: This respectful check-in shows attentiveness to the other’s time while seeking to arrange a conversation.
These variations offer a diverse set of ways to ask someone to share their availability, ranging from formal and professional to casual and lighthearted.
In each case, the goal is to find a mutually convenient time to meet or discuss important matters, and the choice of words can shape the tone and ease of scheduling.
